Last updated: May 2018

I. General information

The confidentiality of your personal data is one of the main concerns of Asociația Camera Franceză de Comerț și Industrie CCIFER, with registered office in strada Gheorghe Țițeica, 212-214, Bucureşti, as data operator. This document has the role to inform you about the processing of your personal data, in the context of using the internet page www.coalitia.org. („the Site”)

II. Categories of processed personal data

II.1. If you are a visitor of the Site, Asociația Camera Franceză de Comerț și Industrie CCIFER will process your personal data you provide directly in the context of using the Site, such as data you provide within the contact/questions/claims section, insofar as you contact us in this way.

III. Purposes and bases of processing

III.1. If you are a client of the Site, Asociația Camera Franceză de Comerț și Industrie CCIFER processes your personal data as follows:

• for the deployment of the contractual relationship between you and Asociația Camera Franceză de Comerț și Industrie CCIFER, respectively for picking up, validating, sending and invoicing the order placed on the Site, your information about the state of the order, organizing the return of ordered products etc.

Basis: The processing of your data in this purpose is based on the contract concluded between you and Asociația Camera Franceză de Comerț și Industrie CCIFER, defined within the Terms and Conditions. The provision of your personal data is required for the performance of this contract. The refusal to provide the data may result in the impossibility of development of contractual relationships between you and Asociația Camera Franceză de Comerț și Industrie CCIFER.

• for the fulfilment of legal obligations incumbent Asociația Camera Franceză de Comerț și Industrie CCIFER in the context of the services provided through the Site, including the obligations in the field of taxation, as well as in the field of archiving.

Basis: The processing of your data for this purpose is necessary based on some legal obligations. The provision of your data is required for this purpose. The refusal to provide the data may result in the impossibility of Asociația Camera Franceză de Comerț și Industrie CCIFER to observe its legal obligations and therefore in the impossibility to provide services through the Site.

• for marketing activities, respectively for the transmission, through remote communication means (e-mail, SMS) of commercial communications regarding the products and services offered by Asociația Camera Franceză de Comerț și Industrie CCIFER, through the Site.

Basis: The processing of your data for this purpose is based on your consent if you choose to provide it.

You can express your consent for processing data for this purpose by ticking the appropriate box from the moment of creation of the account, or after creating your account, at the section ”My account information”. If you want to unsubscribe from receiving such commercial communication, you can use the option from the end of each e-mail/sms, which contains commercial communications. Plus, you can unsubscribe by accessing the section ”My account information”.

Providing your data in this purpose is voluntary. The refusal to provide the consent for processing your data in this purpose will not have negative consequences for you.

• For the purpose of performing various analyses, reporting on how the Site operates, and creating consumer preference profiles, primarily to improve the experience on the Site.

Basis: The processing of your data for this purpose is based on your legitimate interest of Asociația Camera Franceză de Comerț și Industrie CCIFER to permanently improve customer experience on the Site. Providing your data in this purpose is voluntary. The refusal to provide the consent for processing your data in this purpose will not have negative consequences for you.

III.2. If you are a visitor of the Site, Asociația Camera Franceză de Comerț și Industrie CCIFER processes your personal data as follows:

• for marketing activities, respectively for the transmission, through remote communication means (e-mail, SMS) of commercial communications regarding the products and services offered by Asociația Camera Franceză de Comerț și Industrie CCIFER, through the Site

Basis: The processing of your data for this purpose is based on your consent if you choose to provide it.

You can express your consent for processing data for this purpose by filling in and ticking the appropriate box from the newsletter subscription form available on the Site. If you want to unsubscribe from receiving such commercial communication, you can use the option from the end of each e-mail/sms, which contains commercial communications.

Providing your data in this purpose is voluntary. The refusal to provide the consent for processing your data in this purpose will not have negative consequences for you.

• to resolve complaints, claims and monitor traffic and improve your site experience.

Basis: The processing of your data for this purpose is based on your legitimate interest of Asociația Camera Franceză de Comerț și Industrie CCIFER to ensure the proper functioning of the Site, and to permanently improve the visitor experience of the Site, including by resolving various comments, questions or complaints.

Providing your data in this purpose is voluntary. The refusal to provide the consent for processing your data in this purpose will not have negative consequences for you.

IV. Duration for which we process your data

On principle, Asociația Camera Franceză de Comerț și Industrie CCIFER will process your personal data as long as is necessary to achieve the above mentioned processing purposes.

If you are a client, we will process your data for the entire duration of the contractual relationships and subsequently under the legal obligations incumbent to Asociația Camera Franceză de Comerț și Industrie CCIFER (for ex., in the case of justifying financial accounting documents for which the statutory retention period is 10 years from the date of the financial year in which they were drawn up).

If you withdraw your consent to data processing for marketing purposes, Asociația Camera Franceză de Comerț și Industrie CCIFER will cease processing your personal data for this purpose without affecting the processing performed by Asociația Camera Franceză de Comerț și Industrie CCIFER based on your consent expressed by you before withdrawing it.

V. Disclosure of personal data

For the purposes of processing, Asociația Camera Franceză de Comerț și Industrie CCIFER may disclose your data to partners, to third parties or entities that support Asociația Camera Franceză de Comerț și Industrie CCIFER in performing the activity through the Site (for example, courier companies, IT service providers) or to central/public authorities in the following cases listed as an example:

• to administer the Site;

• where such communication would be necessary to award prizes or other facilities to the data subjects, obtained as a result of their participation in various promotional campaigns organized by Asociația Camera Franceză de Comerț și Industrie CCIFER through the Site;

• to maintain, personalize, and improve the Site and services performed through it;

• to perform data analysis, testing and research, monitoring usage and activity trends, developing security features, and authenticating users;

• to send commercial marketing communications under the conditions and limits stipulated by the law;

• when the disclosure of personal data is provided by law, etc.

VI. Transfer of personal data

Personal data provided to Asociația Camera Franceză de Comerț și Industrie CCIFER may be transferred outside of Romania, but only to countries in the European Union. [Note: If transferred outside EU, the states must be mentioned and what are the guarantees for the data protection in the context of the transfer.]

VII. Rights you benefit from

Under the conditions of the personal data processing legislation, as data subjects, you are entitled to the following rights:

• the right to be informed, i.e. the right to receive details of the processing activities carried out by Asociația Camera Franceză de Comerț și Industrie CCIFER, as described in this document;

• the right to access the data, respectively the right to obtain the confirmation from the Asociația Camera Franceză de Comerț și Industrie CCIFER regarding the processing of personal data, as well as details regarding the processing activities, such as the way the data are processed, the purpose of the processing, recipients or categories of data recipients, etc.;

• the right to rectify, respectively the right to obtain correction, without justified delays, by the Asociația Camera Franceză de Comerț și Industrie CCIFER of inaccurate/unjustified personal data, as well as filling in incomplete data; rectification/completion will be communicated to each recipient to whom data was sent, unless this proves impossible or involves disproportionate efforts.

• the right to delete the data without undue delay (“right to be forgotten”) if one of the following applies:

  • they are no longer necessary for the purposes for which they were collected or processed;

  • if consent is withdrawn and there is no other legal basis for processing;

  • if the data subject opposes processing and there are no legitimate reasons to prevail;

  • if personal data has been processed illegally;

  • if personal data has to be deleted for the compliance with a legal obligation;

  • personal data has been collected in connection with the provision of information society services in accordance with Union or national law under which the operator is located.

It is possible that, following the request to delete the data, Asociația Camera Franceză de Comerț și Industrie CCIFER to anonymize this data (thus depriving it of his personal character) and continue in these conditions the processing for statistical purposes;

• the right to restrict the processing to the extent that:

  • the person challenges the accuracy of the data for a period that allows us to verify the accuracy of the data;

  • the processing is illegal, and the data subject opposes the deletion of personal data, but instead calls for restrictions on their use;

  • the operator no longer requires personal data for processing, but the data subject requests them to find, exercise or defend a right in court; or

  • the data subject opposed to processing (other than direct marketing) for the period of time during which it is verified that the legitimate rights of the operator prevail over those of the data subject.

• the right to data portability, respectively (i) the right to receive personal data in a structured way, commonly used in an easy-to-read format, and (ii) the right that such data be transmitted by Asociația Camera Franceză de Comerț și Industrie CCIFER to another data operator, provided that the conditions laid down by law are met;;

• the right to oppose- in respect of processing activities may be exercised by submitting a request according to those indicated below;

  • at any time, for reasons connected with the particular situation of the data subject, that the data which are intended to be processed under the legitimate interest of Asociația Camera Franceză de Comerț și Industrie CCIFER or under public interest, except in cases where Asociația Camera Franceză de Comerț și Industrie CCIFER can demonstrate that he has legitimate and compelling reasons justifying the processing and which prevails over the interests, rights and freedoms of the data subjects or that the purpose is to establish, exercise or defend a right in court;

  • at any time, free of charge and without any justification, that data intended to be processed for direct marketing purposes.

• the right not to be subject to an automatic individual decision, meaning, the right not to be the subject of a decision taken solely on the basis of automated processing, including the creation of profiles, which produces legal effects that concern the data subject or similarly affects it to a significant extent;

• the right to contact the National Supervisory Authority for Personal Data Processing or the competent courts, to the extent that you consider it necessary.

For any additional questions about how your personal data is processed and exercising the above mentioned rights, please contact us at: ccifer@ccifer.ro

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